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Clearances/Training/Health Record


The submission of the following three (3) clearances is a pre-employment requirement for all paid positions (and also for all program volunteer positions) in the Freeport Area School District:

Clearances submitted by prospective employees must be less than one (1) year old.  Clearances must be updated every five (5) years. 


Proof of attendance at a certified Act 126/Mandated Reporter training is required for all employees of the Freeport Area School District.  Currently, the Pennsylvania Department of Education has approved a free, online training course provided by the University of Pittsburgh's Pennsylvania Child Welfare Resource Center.   To register for the online course, visit this website:  www.reportabusepa.pitt.eduState law requires that all school district employees attend Act 126/Mandated Reporter training prior to employment and every five (5) years thereafter.

Health Record

All prospective employees must provide a completed School Personnel Health Record form, signed by a physician, prior to the first day of employment.  The physical exam reported on the form must have been performed within the twelve (12)-month period prior to the first day of employment.  The TB test reported on the form must have been performed within the previous three (3) months.  The completed form must include the prospective employee's immunization history, which can be provided as an attachment to the form.


Additional Information for Volunteers

Act 15 of 2015 amended the Child Protective Services Law to modify clearance requirements for unpaid volunteers in schools.  The most significant change provided by Act 15 is the definition of “direct contact with children” as involving “routine interaction” which is defined as regular and repeated contact with children that is integral to volunteer responsibilities.  This change in definition eliminates the necessity of clearances for those volunteers having only limited or occasional contact with children, such as non-overnight field trip chaperones.  The Act also extended the period of time after which program volunteer clearances must be renewed, to five (5) years.

The Freeport Area School District Board of School Directors has adopted revised Policy No. 916 School Volunteers to comply with Act 15. 

The following is a brief summary of the requirements applicable to school volunteers under District Policy:

Volunteers who have care, supervision, guidance or control of children and routine interaction with children must comply with the following prior to commencing volunteer service:

  1.     Provide a Pennsylvania State Police Criminal Record Check (Act 34);

  2.     Provide a Pennsylvania Child Abuse History (ChildLine) Clearance (Act 151); and

  3.     Provide a Federal Bureau of Investigation Criminal Background Check 

(or, if the volunteer is a 10+ year resident of Pennsylvania and will not be participating in any overnight activities, submit a Program Volunteer Affidavit (Policy Attachment 1)) (Act 114).

Clearances submitted by first-time volunteers must be less than one (1) year old. 

In addition, all Athletics program volunteers, as well as those non-Athletics program volunteers who have direct contact with children for ten (10) or more hours per week, must provide a report of tuberculosis (TB) examination performed within the prior three (3) months, in accordance with regulations of the Pennsylvania Department of Health. 

Examples of those volunteers who must provide these clearances include:  volunteer tutors; volunteers who assist on the coaching staff of an athletic team; volunteer athletic trainers or equipment managers (excluding District students serving in those capacities);  choreographers, musicians and other individuals who provide instruction to students in the marching band or school musical; and overnight field trip chaperones.

A volunteer who comes to a school infrequently, works only in the presence of a teacher/administrator when with students and who does not supervise, control or have routine interaction with children is not required to provide clearances.  Examples of those volunteers who are not required to provide clearances include: individuals who volunteer to assist in the planning or conducting of classroom celebrations; non-overnight field trip chaperones; guest speakers; concert/performance ushers and individuals who help manage, officiate or perform functions ancillary to an athletic event or extracurricular activity.

Final determination of a volunteer’s status is the responsibility of the principal. Otherwise, any questions concerning these requirements should be directed to the Superintendent.

Please note that Policy No. 916 requires that each volunteer (regardless of status) must receive a copy of the Policy and complete and sign an acknowledgement of receipt (Policy Attachment 2).

Once the required clearances are on file with the School District, the program volunteer will be required, on an annual basis, to sign an affirmation (Policy Attachment 3) stating that he or she has not perpetrated or been convicted of any offense that would preclude his or her employment by the School District under Act 34, Act 114 or Act 151.  Program volunteers are required to renew their clearances every five years.

Volunteer Information Packets:
  Guest Volunteers
  Program Volunteers